Office & Admin Manager

Job title: Office & Admin Manager

Company: Lemlist

Location: Paris

Job Description: lempire is a passionate team on a mission to help people and businesses grow.

The B2B SaaS company, valued at $150 million, offers several products:

  • lemlist: a platform that help people personalise their outreach and book more meetings with leads.
  • lemwarm: the most advanced deliverability tool on the market that helps people keep their emails away from spam
  • lemcal: a scheduling tool with personalised booking page to book meetings 2X faster
  • Taplio & Tweet Hunter: tools to build strong personal brands on LinkedIn & Twitter
  • +2 more products in 2023

lempire also fosters a sense of community by bringing like-minded people together through their online community and onsite events. Additionally, they provide free online learning resources, all aimed to help their audiences grow their businesses way faster.

The mantra they live by: Keep growing!

Job Description

About us πŸ‘‡πŸΌ

At lempire, we’re a passionate team on a mission to help individuals and businesses flourish.

As a B2B SaaS company, valued at $150 million, we offer an array of products:

πŸ”΅ lemlist: our platform designed to assist people in personalising their outreach and securing more meetings with leads.

🟠 lemwarm: our premier deliverability tool on the market that assists users in keeping their emails out of the spam folder.

πŸ”΄ lemcal: our scheduling tool complete with personalised booking page to arrange meetings 2X faster.

🟣 Taplio & Tweet Hunter: our tools aimed at building strong personal brands on LinkedIn & Twitter.

Plus, 2 more products launching in 2023.

At lempire, we also believe in fostering a sense of community. We achieve this by bringing like-minded people together through our online community and onsite events.

Additionally, we provide free online learning resources, all with the goal of helping our audiences grow their businesses exponentially faster.

Our mantra: Keep growing! We live by it each and every day.

✨ Mission

Are you a pro at getting things done? At lempire, we believe in the power of organization and efficiency to drive success! As an Office Manager, you will be the backbone of our workplace, providing essential support to our team and contributing to a positive and productive work environment! πŸš€βœ¨

Your main missions will be:

πŸ’ͺ OFFICE – Making sure lempire HQ is super efficient & everyone has everything they need

Support our office relocation by the end of the year

Be the point of contact and manage office issues with the space manager (cleaning teams, wifi, electricity, plumbing etc.)

Keep a clean inventory: Manage badge registration, snacks, office supplies, IT equipment & lempire goodies

Handle remote office budget

Manage lemflat (lempire flat to welcome remote workers next to the office): make sure the space is super clean and welcoming for our team

πŸ’ͺ GENERAL ADMIN – Keeping everything up-to-date

Manage suppliers‘ invoices and payments

Be the point of contact for invoicing-related questions

Account Reconciliation: Ensure our financial records are accurate

Handle all office mail (check the mailbox regularly and organise letters)

Improve processes : find ways to make general admin more efficient, clear and easy to follow

πŸ’ͺ PEOPLE AND CULTURE – working hand in hand with Ariadne

Handle the logistics of onboarding (welcome pack, badge, IT equipment) & offboarding

Work with Ariadne on internal events (Team building, Retreats, Office HQ events) Every year, we organize a one-week retreat for all the staff in an exciting location! πŸ”₯

If you’re organized, detail-oriented, and ready to roll up your sleeves, join lempire and help us make our employee experience even better!

🎯 Key results

Within 3 months you will have

Became owner in almost all aspects of the job

Improved processes

Participated in creating lemazing events!

Within 12 months you will have

Became 100% autonomous, know all aspects of your job perfectly

A positive impact on the People’s team

Continuously improved the day-to-day office life for the lemteam

What’s in it for you?

Competitive compensation [35 – 40K euros / year]

Play a crucial role in reshaping the People’s team

Implement your ideas and watch them blossom

Have ownership of your project & be autonomous

🎯 Preferred experience * Must have

  • You have a first experience in office management/administration
  • You’re a superhero in structure, organization and time-management
  • You’re a proactive and adaptable problem-solver
  • You can execute fast
  • You bring attention to details
  • You’re native in French
  • You can work in English (professional working proficiency)
  • You’re based in Paris (not remote)
  • Nice to have
  • You’re comfortable with new tools and technology
  • You’re familiar with HR processes

🎁 Additional Information * πŸ’° 35K€ – 40K€ + Bonuses

  • πŸ“ˆ Profit sharing: When lempire wins, all team members share the profits
  • 🩺 Alan Blue: Comprehensive 100% premium medical coverage for you and your family
  • 🧠 Alan Mind: Premier mental health service
  • 🍽️ Swile Meal Tickets: Enjoy daily meal tickets to fuel productivity
  • 🚌 Navigo Card: Seamless commuting with a 100% covered Navigo card
  • πŸ’» Gear: Get a laptop + tools and equipment you need for your job
  • ✈️ Team building: We all meet once per year at really cool places around the world

Salary: €35000 – 40000 per year

Application:apply for this job.

Curriculum vitae in the database!