Residence Management Assistant (HUN24.308)

Job title: Residence Management Assistant (HUN24.308)

Company: HM Government

Location: Budapest

Job Description: The British Embassy in Hungary is part of a world-wide network, representing British political, economic and consular interests overseas. It is now seeking a Residence Management Assistant.The main purpose of the role is to support the Residence Manager in the delivery of services at the Residence of His Majesty’s Ambassador to Hungary, helping to ensure the efficient and effective use of the Residence as the main events platform for the British Embassy, and the official home for the Ambassador and family, working closely with the Residence staff and the Embassy’s Executive Office.Roles and responsibilities:Residence Management

• Maintain and update inventories for drinks, food, equipment and furniture at the Residence,
• Purchase consumables for official use at the Residence using officially provided Corporate Credit cards and reconcile expenditure accurately,
• Manage the cash box for ad hoc official cash purchases at the Residence, and ensure an accurate account of expenditure is maintained and the cash box payments are accounted for on a monthly basis at a minimum,
• Supervise and escort as needed any contractors that need to come to and work at the Residence,
• Liaise with the Embassy’s Facilities Management team for regular maintenance and ad hoc repairs at the Residence,
• Manage the Residence database of contacts and contractors,
• Manage any postal arrangements at the Residence,
• Deal with regular suppliers on the delivery of goods and services at the Residence and identify and connect with new suppliers where necessary,
• Carry out any ad-hoc tasks assigned by the Residence Manager,
• Deputise for the Residence Manager during holiday periods.

Events planning and Execution

• Preparation and organisation of the event incl. printing name cards, menu cards, event programmes
• Liaise with all casual staff working at the Residence and ensure to have temporary employment contracts and details of these are maintained and promoted to the Residence Manager on a monthly basis to ensure prompt payment in line with Embassy policies,
• Provide occasional stewarding services to support events at the Residence, as instructed by the Residence Manager,

Essential qualifications, skills and experience

• Excellent English and Hungarian both verbal and written (minimum C1 level according to CEFR*) – language skills will be assessed;
• A sound working knowledge of Microsoft Office applications (Word, Excel, Outlook, Teams and Edge);
• Evidence of strong organisational, interpersonal and communication skills, with the ability to deal with a wide range of stakeholders;
• Demonstrate excellent customer focus and a strong focus on delivering results;
• Ability to work flexibly, depending on the needs of the Ambassador and Embassy team;
• Availability to work flexible hours if required.

Desirable qualifications, skills and experience

• Experience of stewarding and serving at dinners and events;
• Event management, including effective budget forecasting and monitoring;
• Experience of working, managing budgets and managing contractors, ensuring they deliver on time and on budget to the required specification.

Required behavioursDelivering at Pace, Managing a Quality Service, Working TogetherApplication deadline1 September 2024GradeAdministrative Assistant (AA)Type of PositionPart-Time, Fixed term, with possibility of renewalWorking hours per week25RegionEurope, Eastern Europe & Central AsiaCountry/TerritoryHungaryLocation (City)BudapestType of PostBritish EmbassyNumber of vacancies1Salary CurrencyHUFSalary439,150 (gross payable 12 times per year)Start Date1 October 2024Other benefits and conditions of employmentThis is a part-time position of 4 days per week, Monday to Thursday, on a fixed-term contract of 24 months with the possibility of extension by mutual agreement.The successful candidate will be subject to confirmation of a background check and security clearance. You must have pre-existing work authorisation for Hungary in order to apply.Staff recruited locally by the British Embassy are subject to terms and conditions service according to Hungarian employment law.Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Hungary and be prepared to ensure that right remains throughout the scope of the contract.Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.Additional informationPlease note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.Please be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Salary: 439150 per month

Application:apply for this job.

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